·A bachelor’s degree in a technical expertise or in business management (or demonstrated performance) required.
·3-5 years computer network (LAN/WAN) experience preferred.
·Must understand and demonstrate basic computer networking, hardware and software concepts and knowledge and be able to relay specific information to appropriate parties as needed in a concise and understandable manner.
·Skills and/or certifications, which clearly indicate knowledge of complex technical concepts, are preferred.
·Ability to define facts, collect data, and reason effectively to solve problems.
·Must be able to make informed decisions based on the level of benefit that decision provides to students and district as a whole.
·Ability to develop and maintain effective, positive, and professional relationships with staff members and others.
·Effective leadership skills and abilities are required.
·Classroom teaching experience is desirable.
REPORTS TO: Superintendent
JOB GOAL: To provide the District with sound advice and technical knowledge that touches all aspects of technology support for both students and employees. To also provide positive leadership and mentorship to technical staff and others.
PERFORMANCE RESPONSIBILITIES:
·Acts as an advisor to the Superintendent on all questions relating to the technological affairs of the District.
·Assesses and communicates issues, risks and status to Superintendent.
·Involved extensively in the planning, preparing, and writing of district technology plan.
·Develops and maintains a comprehensive computerized database of all technology-related equipment within the District.
·Responsible for District hardware/software support and maintenance for all computers, servers, and network equipment.
·Maintains the integrity of data, voice and audiovisual networks throughout the District.
·Monitors all systems, usage and performance for potential cost and labor savings to maximize efficiency.
·Responsible for the student data accuracy, integrity, and submission to Az. Dept. of Education.
·Manages multiple concurrent projects.
·Coordinates with Curriculum Director in complying with all Ed Tech standards.
·Orders and stock supplies and parts needed for computer equipment and systems.
·Performs all technology department budgetary responsibilities, including planning and purchase orders.
·Coordinates, schedules, and manages the work of the technology department staff.
·Performs upgrades, minor repairs, regular maintenance, and arranges for major repairs of equipment.
·Identifies, analyzes and prepares for potential security threats to all systems.
·Coaches and mentors technology department staff.
·Participates in planning and presenting staff developmental programs and activities.
·Provides or arranges for individual and group training for staff members on new or existing technology.
·Informs and instructs staff members concerning new technology acquired by the District.
·Assists staff members in the selection of software; computer-aided instruction programs, other instruction programs, and management programs and makes these materials available to supplement existing instructional programs.
·Seeks and researches alternative sources of funding for technology-related equipment and services.
·Keeps informed of new developments and trends in the field of technology in order that innovations and new materials may be tested and implemented in the District.
·Must demonstrate excellent interpersonal skills that encourage teamwork and that allow for quick and positive problem resolution.
·Serves as the point of contact for the department and represents the department and the district on all technology-related issues and inquiries.
·Performs other related duties as required.
TERMS OF EMPLOYMENT: Twelve months. Salary established by the Governing Board. Employee benefits in accordance with District policies.
EVALUATION: Performance of this position will be evaluated in accordance with the Governing Board's policy on evaluation of classified personnel.
Letters of interest and applications are to be submitted to Jacqueline Nelson, Blue Ridge Unified School District, 1200 West White Mountain Boulevard, Lakeside, AZ 85929. Position will be open until filled.
FLSA Status: Exempt
Posting #10-24
Blue Ridge Unified School District No. 32 is an Equal Opportunity Employer, complies with Title IX, and shall seek the
best qualified applicants for all vacant positions regardless of age, race, color, religion, sex, marital status, disability, or
Director of Finance- Glendale Elementary School District
Job Description
POSITION:
Director of Finance
ADDITIONAL INFORMATION:
The Director of Finance and Purchasing shall administer the financial and purchasing affairs of the district in such a way to provide the best possible educational services within the financial resources available.
JOB QUALIFICATIONS:
Preferred:
1. Bachelors Degree in Business Administration, Finance, or Accounting.
DUTIES AND RESPONSIBILITIES:
Considers the educational implications associated with each purchasing decision; prepares suitable specifications and standards and utilizes good purchasing principles and procedures; understands the effect of the educational program on the financial structure of the community and exercises sound judgment in maintaining a proper balance between the two.
Ensures that the district is in compliance with all rules and regulations relating to the purchases of furniture, equipment, services, and supplies applicable to public schools in the state of Arizona.
Supervises directly or indirectly, employees within the finance and purchasing areas.
Plans, prepares, presents, and monitors annual district budget in consultation with the Deputy Superintendent for Business Services; prepares multi-year financial plans.
Invests district funds to maximize interest earnings consistent with state law and cashflow needs.
Liaison with all auditors involved with district funds.
Arranges and invests student activity funds for the benefits of school student groups.
Responds to the changing community, particularly in regard to the economy, and is alert to all sources of new revenue and outside events which affect the community; should be well versed on taxation at all levels.
Maintains district financial records in accordance with state mandated financial recordkeeping requirements; prepares reports required by local, state, and federal agencies.
Responsible for liaison and management of matters associated with school district debt issuance including bonds, notes, and lease purchase payments.
Works cooperatively with district data processing, personnel, instruction, and schools to assure accurate financial and student accounting information.
REQUIRED EXPERIENCE:
Preferred:
1. Experience in school business financial management or related field.
CLASS SUMMARY: Under general direction, incumbent(s) provide support to employees related to payroll procedures and functions; duties include compiling payroll data, making changes, obtaining supporting documentation, troubleshooting, inputting the data into the payroll system, and verifying that deductions and payments are accurate. Incumbent(s) work with the Human Resource and Budget/Finance departments to ensure that all employees are recorded and funded accurately.
DUTY
NO.
ESSENTIAL DUTIES
FRE-
QUENCY
BAND/
GRADE
1
Verifies that all payroll time records are submitted. Inputs time records into various payroll system. Interfaces timekeeping program with Employee Management System (EMS). Audits payroll records to ensure compliance with FLSA and District chart of accounts. Researches and collects supporting documentation to correct identified discrepancies.
Daily
20%
B2
2
Calculates and prorates salary amounts and leave benefits for current employees and insurance refunds and vacation payouts for terminating/retiring employees. Calculates salary amounts for new hire/District employees who are not on the regular calendar and reports the salary amount to Human Resources.
Daily
15%
B2
3
Researches, analyzes, and responds to inquiries from District employees regarding payroll issues and procedures. Notifies employees regarding changes to their salary, paychecks, or payroll procedures.
Daily
10%
B2
4
Maintains payroll status of all current employees by updating computer programs and files. Verifies teacher and administrator contracts for accuracy, and maintains pay plan options.
Daily
10%
A1
5
Researches, analyzes, and responds to inquiries from supervisors and timekeepers regarding the implementation and maintenance of automated timekeeping systems, manual timekeeping processes, District payroll policies, FLSA compliance, performing edits, and auditing payroll data.
Daily
5%
B2
6
Maintains and utilizes queries in AS/400 system to assist in payroll functions.
Daily
5%
B2
7
Processes Tax Shelter Annuity (TSA) and voluntary deductions, retirement buybacks, savings deductions, tax levies, etc.
Daily
5%
A1
8
Analyzes and verifies that 403B Salary Reduction Agreements follow Federal laws and District procedures. Issues letters to communicate with District employees who participate in the 403B program regarding changes in laws and District requirements for TSA compliance and enforcement.
Daily
2%
B2
9
Applies Federal and State tax laws to ensure compliance in withholding, payment, and reporting of payroll taxes withheld and voluntary deductions. Reconciles and submits reports and payments to governing agencies as determined to avoid penalties.
Weekly
10%
B2
10
Analyzes pro-forma reports to ensure accuracy and processes actual payroll checks for special pays, manual checks, short-term disability checks, and supplemental pays.
Weekly
5%
B2
11
Provides assistance to payroll technician regarding payroll duties and procedures.
Weekly
5%
A1
12
Reviews court orders to establish Child Support deductions, and maintains appropriate records of such. Reports garnishment names and check amounts to the Maricopa County for verification or refusal. Submits verified checks to County in accordance with scheduled deadlines.
Weekly
2%
B2
13
Cooperates with the Insurance and Risk Management departments to maintain employee insurance premium deductions and to coordinate short-term disability, family medical leave, and Worker’s compensation functions with payroll functions; ensures that leave usage, leave accruals, and payroll payments are accurate.
Weekly
2%
B2
14
Attends professional development meetings to stay current with updated payroll functions and procedures. Gives presentations to employees as assigned by the Payroll Administrator.
Monthly
2%
B2
15
Creates forms and letters that assist in processing payroll functions, such as TSA forms, class coverage forms, Kronos timesheets, direct deposit forms, rejection letters, pay plans, pay date and timesheet calendars.
Monthly
1%
B2
16
Researches and submits employee histories for salary verification requests from various institutions.
Monthly
1%
A1
17
Performs other duties as required.
REQUIRED QUALIFICATIONS:
To be eligible for this position, an applicant must meet the following required qualifications. In addition, verification of these required qualifications is necessary.
High School diploma or equivalent (G.E.D.) prior to being hired;
Three years of payroll experience.
PREFERRED QUALIFICATIONS:
It is preferred that applicant possess the following preferred qualifications; however, the following qualifications are not required to be eligible for this position.
Bachelor’s degree in Accounting, Finance, or related field;
One year of school district payroll experience;
Proficiency in English and Spanish language.
KNOWLEDGE AND SKILLS REQUIRED:
To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Skills required, but not limited to, for this position include:
Appyling Federal and State laws governing payroll and wage payment;
Troubleshooting processing errors;
Demonstrating presentation techniques;
Understanding payroll accountability;
Organizing data and differentiating high priority tasks;
Creating spreadsheets for payroll functions;
Utilizing utomated timekeeper systems;
Using computer software related programs;
Engaging and encouraging communication skills while interacting with supervisors, staff, students, etc. to exchange information.
PHYSICAL REQUIREMENTS:
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.
WORKING ENVIRONMENT:
The working environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts. The noise level in the work environment is usually moderate.
Created By: Justin Wing January 30, 2001 - Last Updated By:
Interested candidates are required to log onto the wesdschools.org website and complete an online application.
Administrative Secretary to Superintendent and Governing Board
Job Description
PENDERGAST SCHOOL DISTRICT
Job Description
Job Title: ADMINISTRATIVE SECRETARY TO SUPERINTENDENT
AND GOVERNING BOARD
EXEMPT: No
SALARY LEVEL: Level 33 $15.84 to $19.00 DOE
LOCATION: Pendergast Learning Center
DEPARTMENT: Superintendent’s Office
REPORTS TO: Superintendent
TERM OF EMPLOYMENT: 12 Months
SUMMARY: The job of Administrative Secretary to Superintendent and Governing Board is done for the purpose/s of providing clerical and administrative support to the Superintendent; communicating information to staff, the public and other districts. Writes documents for the purpose of communicating information to school and district personnel, the public, state officials and the media.
QUALIFICATIONS:
·High school diploma or GED
·Three or more years of executive secretary level experience
·Comprehensive knowledge of Microsoft Office products including Work, Excel, Power Point and Publisher in order to create complex documents, spreadsheets and presentations
·Work and communicate with Governing Board members, staff, parents and community members
to meet their needs in a courteous and cooperative manner. Committed to quality service
·Excellent oral and written communication skills
·Ability to function independently and make informed decisions
·Self-starter with strong organization and ability to meet deadlines
·Act as a highly confidential employee for the Superintendent and Governing Board
PREFERRED:
·Two (2) years or more of college
·Experience working in an educational environment
ESSENTIAL DUTIES AND RESPONSIBILITIES:
·Processes documents and materials for the purpose of disseminating information to appropriate parties
·Researches information for the purpose of providing information, written materials and recommendations which address a variety of administrative requirements
·Supports the Superintendent’s staff for the purpose of providing assistance with their administrative functions
·Provides secretarial and administrative support for the Governing Board, including development of the Board agenda for the purpose of ensuring the accuracy and completeness of Board materials; Board meeting minutes; Board communications, written and verbal
·Ensures the legal posting requirements for all Governing Board meetings for the purpose of informing the public
·Attends all Board meetings for the purpose of preparing all minutes of Governing Board meetings as prescribed by law and to assist the Board
·Maintains and organizes the Superintendent’s office for the purpose of ensuring efficient use of time and resources
·Maintains an excellent working relationship between the Superintendent/Board, all personnel, the community and the media for the purpose of maintaining an efficient school district
·Reviews outgoing information prepared by other staff members for the purpose of verifying consistency with administrative policy, format, grammatical construction and clerical errors
·Takes the initiative in responding to and resolving matters of interest and concern for the purpose of providing support for the school sites, parents and community
·Serves as liaison between the District Office and school administration, committees or organizations for the purpose of gathering and providing information as required for district operations
·Prepares written materials for the purpose of conveying and/or documenting information regarding District activities and/or procedures
·Supports District communication for the purpose of assistance in preparing materials for graphic presentation including PowerPoint, news releases and website content
·Assists the Superintendent and administrative office with secretarial and administrative support, including correspondence, telephone liaison, scheduling and office management for the purpose of maintaining an efficient administrative office
ABILITIES:
·Strong organizational and interpersonal skills
·Demonstrates successful teamwork and collaboration skills
·Demonstrates strong communication skills, writing competency, effective listening and presentation skills
·Self-motivated, highly organized and detail-oriented
·Ability to establish and maintain effective working relationships with staff, supervisors, parents, students, and external organizations, representing diverse populations
·Professional demeanor with strong ethical standards and ability to adapt to change
·Proven ability to work in a fast-paced, demanding environment on multiple projects simultaneously, both as a team member and individually
EVALUATION: Performance of this job will be evaluated in accordance with provision of the Board policy or evaluation of professional personnel
REASONING ABILITY: Ability to define problems, collect data, establish facts and draw conclusions; ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several concrete variables
LANGUAGE SKILLS: Ability to read, analyze and interpret education materials and programs; ability to write reports, procedure manuals and correspondence; ability to effectively present information and respond to questions from groups of teachers, students, administration and the community
MATHEMATICAL SKILLS: Ability to work with mathematics, such as probability and statistical inference; ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
While performing the duties of this job, the employee is required to talk and hear. The employee frequently is required to stand, walk, sit and use hands to handle or feel objects or controls; and reach with hands and arms. The employee is occasionally required to climb or balance and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate
Attends meetings as may be required for the purpose of receiving and/or conveying information.
Composes documents (e.g. correspondence, agendas, minutes, newsletters, event programs, handbooks, bulletins, reports, etc.) for the purpose of conveying and/or documenting information regarding district activities and/or procedures.
Coordinates various activities (e.g. meetings, site in
service day activities, workshops, etc.) for the purpose of delivering services in conformance to established guidelines.
Maintains various records (confidential and non
confidential) for the purpose of ensuring documentation for future reference in accordance with administrative and legal requirements.
Monitors assigned activities and/or program components (e.g. education code, district requirements, employee contracts, component budgets, critical time lines, etc.) for the purpose of coordinating activities and ensuring compliance with established financial, legal and/or administrative requirements.
Orients personnel as may be required to department practices and/or procedures for the purpose of coordinating interdepartmental activities.
Presents information on administrative procedures, services, regulations, etc. for the purpose of training and orienting other personnel.
Processes documents and materials (e.g. schedules, billing claims, purchase orders, payroll records, work order agendas, mail, etc.) for the purpose of disseminating information to appropriate parties.
Researches various information (e.g. current practices, policies, education codes, etc.) for the purpose of providing information and/or recommendations and/or addressing a variety of administrative requirements.
Responds to inquiries from various internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among departments and/or providing direction as may be required.
Schedules various activities (e.g. meetings, travel arrangements, staff coverage, facilities usage, etc.) for the purpose of assisting in meeting staff needs and efficient utilization of personnel, equipment and facilities.
Supports assigned administrative personnel for the purpose of providing assistance with their administrative functions.
Maintains inventory of administrative office supplies for the purpose of ensuring availability of materials when needed.
Pre-School/Resource Teacher Early Childhood endorsement preferred.
Elementary Teachers - 1st/2nd grade combination class, also 3rd grade.
Junior High Teachers - 7th and 8th grade Language Arts and Math.
High School Teachers - Vocational Business/Marketing.
Open until filled - Salary is per district certified school salary schedule.
Mayer Unified is a small school district in the comfort corridor of the state in Yavapai County. We have a population under 600 students at this time. This is a K-12 district with two campuses five miles apart. You may visit our website at www.mayerschools.org to complete an application. You may call 928-642-1000 and ask to have an application mailed to you or visit our District Office at 12606 E. Main Street, Mayer, Arizona 86333
Currently we are on a 4-day week schedule with the offices and schools closed on Fridays.
Coordinator of Transportation - Laveen School District
Job Description
Located in Phoenix
Coordinator of Transportation Services
QUALIFICATIONS:Ability to communicate effectively and work cooperatively with teachers, support staff, and school administrators.To perform this job satisfactorily, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Has an Associates Degree or equivalent combination of college courses and applicable experience. Possess an AZ commercial driver license with “P” & “S” endorsements. DPS “Student Transportation Classroom Instructor” Certificate DPS “Behind the Wheel Trainer” Certificate Current Training in CPR and First Aid. Has at least five (5) years experience as a certified bus driver in Arizona. At least three (3) years of supervisory experience in Pupil Transportation
REPORTS TO:Support Services Director
JOB GOAL:Manage all aspects of transportation services in support of the mission, tasks, functions, and goals of the school district.
PERFORMANCE RESPONSIBILITES:
1.Administers the assignment of transportation personnel; provides ongoing reviews of organizationalstructure, staffing and departmental policies and procedures, including performance evaluations.
2.Consults with governmental agencies to ensure compliance with State and Federal procedures and mandates.
3.Develops and implements District pupil load, service, extensions, modifications and other phases of transportation operations.
4.Prepares and administers contract specifications and documents, vendor service agreements, rate adjustments and compliance with contract specifications for pupil transportation services.
5.Monitors fleet operations and service performance of vehicles transporting students.
6.Manages the Federal Department of Transportation mandated Drug and Alcohol Testing Program.
7.Prepares general fund budget proposals, purchases of school buses and other District vehicles relating to support facilities and activities.
8.Manages departmental expenditures and ensures prudent fiscal management in the application ofassigned funds.
9.Manages the legal and operational requirements of students with disabilities, including the transporting of the medically fragile passengers.
10.Communicate effectively orally and in writing.
11.Oversees the preparation of bus routes.
12.Takes an active role in solving bus discipline problems.
13.Cooperates with school principals and others responsible for planning field trips.
14.Oversees bus evacuation drills.
15.Administers the Trip Reduction Plan.
TERMS OF EMPLOYMENT: Twelve-month year, administrative salary schedule, and employee benefits in accordance with Board policies.
Senior Director for Business Services and Human Resources - Murphy Elementary School District
Job Description
School District No. 21 of Maricopa County, Arizona
MURPHY ELEMENTARY SCHOOLS
POSITION DESCRIPTION
CLASSIFICATION: Administrative
TITLE: Senior Director for Business Services And Human Resources
POSITION GOAL: The Senior Director for Business Services and Human Resources shall assist the Superintendent substantially and effectively in the task of providing leadership in developing, achieving and maintaining the best possible educational programs and services.
The Senior Director for Business Services and Human Resources shall administer the business affairs and service areas of the District in such a way as to provide the best possible educational services with the financial resources available.
QUALIFICATIONS: 1. Graduate of an accredited college or university.
2. Master's Degree in Education or Business Management or equivalent experience.
3. Minimum of five (5) years administrative experience.
4. Such alternative to the above qualifications as the Governing Board may find appropriate and acceptable.
SUPERVISED BY: Superintendent
SUPERVISES: All employees assigned to the Business Services and Human Resources Division.
PERFORMANCE RESPONSIBILITIES:
1.1 The Senior Director for Business Services and Human Resources shall supervise, directly or indirectly, every district
employee assigned to the Business Services and Human Resources Division.
1.2 Develops and maintains a program of appraisal and evaluation of the Business Services and Human Resources employee performance within the requirements of the State law and the Governing Board, making appropriate reports regarding the program.
1.3 Reports to the Superintendent the case of any district employee assigned to the Business Services and Human Resources Division whose service is unsatisfactory and recommends action as appropriate and necessary.
1.4 Recommends to the Superintendent the suspension of any Business Services and Human Resources employee for
just
cause.
1.5 Recommends to the Superintendent the assignment and promotion of personnel in the Business Services Division.
1.6 Recruits or assists in securing appropriate personnel for all positions in the Business Services and Human Resources Division, maintaining Board and administrative standards as to recruitment procedures and fair employment practices.
1.7 Delegates at his/her discretion to other Business Services and Human Resources personnel the exercise of any power or discharge of any duties, realizing that the delegation does not relieve the Senior Director for Business Services and Human Resources of the responsibility for actions taken or performance achieved as a result of such delegation.
1.8 Conducts formal and informal research into the operational procedures, practices, materials, and techniques of the Business Services and Human Resources Division.
1.8.1 Submits a Biannual Administrative Report to the Superintendent on the Operations of all areas of Business Services and Human Resources.
1.9 Assists the Superintendent concerning the formulation of recommendations relative to:
·Location and size of new sites for schools and other district facilities
·Expansion of existing sites
·Location and size of new buildings on school sites
·Plans for new school buildings
·Improvements, alterations and other changes in the buildings and equipment of the district.
·Evaluation of facilities with reduced student population for consideration.
Position Description
Senior Director for Business Services and Human Resources
Page 2
2.1 Considers the educational implications associated with each purchasing decision, prepares suitable specifications and standards, and utilizes good purchasing principals and procedures. Understands the effect of the educational program on the financial structure of the community and exercises sound judgment in a proper balance between the two.
2.2 Attends professional conferences and meetings in addition to meetings with district staff, parents, other district citizens and community organizations. Reports to the Superintendent and staff impressions gained from these meetings and makes recommendations where appropriate.
2.3 Informs and advises the Superintendent about the programs, activities, practices and problems of departments within the Business Services and Human Resources Division and the various school units operating under the authority of the Governing Board.
2.4 Responsible for the implementation; purchase of necessary equipment and software and maintenance of the district- wide
technology network including but not limited to expansion; capacity building, infrastructure and staff development training.
2.5 The Senior Director for Business Services and Human Resources Division will assist the Superintendent and other appropriate instructional personnel in the identification, purchase, implementation and maintenance of technology used to
increase student achievement.
3.1 Continues the process of personal and professional growth as an educational leader through the reading of professional journals, attendance at professional conferences and conferring with other educational leaders at the local, state and national levels.
3.2 Organizes, directs and conducts programs of inservice training aimed at increasing the skills of school business and technology management personnel and develops proper attitudes toward the educational objectives of the school district.
4.1 Assists the Superintendent in preparing recommendations regarding the annual budget for programs and departments within the Business Services and Human Resources Division and the school district.
4.1.1 Provides effective procedures for the purchase of books, materials, equipment, and supplies.
4.1.2 Provides effective procedures and safeguards in accounting for public funds.
4.1.3 Audits student attendance information, reports, and provides current ADM and ADA statistics to Superintendent and Arizona Department of Education.
4.1.4 Provides for warehousing, storing, trucking, and inventory control.
4.2 Assists the Superintendent in the formulation of recommendations regarding the number and types of positions required
to carry out the programs of the District.
4.2.1 Recommends the number and type of positions required to carry out the programs of the Business and Human Resources Division.
5.1 Represents the Superintendent and the district before the public and participates in a program of communication which will be informative to the public and district staff.
5.1.1 Prepares materials interpreting business area of educational programs to the public and to the educational staff.
5.1.2 Addresses service clubs, PTA's and citizens' committees as requested.
5.1.3 Participates in interviews with press, radio or television as requested.
5.2 Communicates directly or through delegation to those under the immediate supervision of the Senior Director for Business Services and Human Resources, actions of the Governing Board and the Superintendent's Cabinet relating to the Business Services and Human Resources Division.
Position Description
Senior Director for Business Services and Human Resources
Page 3
5.3 Provides the Superintendent and other staff members as well as the Governing Board, with facts that will help them in their relations with the public.
5.3.1 Responds to the changing community, particularly in regard to the economy, and is alert to all sources of new revenue and outside events which affect the community. Should be well versed on taxation at all levels.
5.4 Informs employees of the district to attend such regular or occasional meetings which may be necessary to carry out the business of the Business Services and Human Resources Division.
5.4.1 Develops a program for improved staff relations between supervisors and subordinates and peer to peer.
6.1 Prepares and submits to the Superintendent information and recommendations relative to the business program and serves on the Superintendent's Cabinet.
6.1.1 Maintains a risk management program for the District.
6.2 Advises and assists the Superintendent with regard to the need for new and/or revised policy statements, and conducts, directly or through delegation, studies needed to form sound recommendations concerning policy adoption.
6.3 Assists the appropriate personnel concerning the formulation of recommendations relative to the administration of the District, its programs, and the use and development of facilities.
6.3.1 Works with administrators, teachers, and other personnel in planning for school plant needs, acquiring school sites, and managing school property after the educational standards have been determined.
6.3.2 Works with architects to see that needs are properly translated into final plans; with attorneys and financial advisors to effect suitable financing; with bidders to secure economical contracts and with contractors to provide satisfactory building facilities.
6.3.3 Provides for the operating and maintaining of facilities which will assure maximum education utility as well as a healthful, comfortable, safe environment for pupils, teachers and the public.
6.4 Recommends to the Superintendent in regards to legal and safe pupil transportation, plans for new school buildings, improvements, alternations, other changes in the buildings and equipment of the District, and the use and care of school properties.
7.1 Attends meetings of the Governing Board and other meetings as directed by the Superintendent unless excused for good cause.
7.2 Maintains educational policies and practices in the framework provided by the Governing Board and the State Department of Education.
7.3 Serves as custodian for and maintains adequate records for the District including: (1) Revolving Fund, (2) District No. 21 General Funds, (3) Cafeteria Fund, and (4) Student Activity Fund.
7.3.1 Maintains financial accounts, business and property records as required by Statute, State Board policies, and requirements outlined in the Uniform System of Financial Records.
7.3.2 Maintains Federal and State records and reports in one central storage area.
7.3.3 Maintains other records as required.
8.1 Performs other duties as assigned by the Superintendent.
TERMS OF EMPLOYMENT: Twelve months.
Salary and benefits at the schedule provided by the Governing Board.
EVALUATION: The Senior Director for Business Services and Human Resources will be evaluated by the methods of evaluation prescribed by the school district and established by the Governing Board.
Administrative Secretary to Department (Superintenden'ts Office) - Pendergast Elementary School District
Job Description
Attends meetings as may be required for the purpose of receiving and/or conveying information.
Composes documents (e.g. correspondence, agendas, minutes, newsletters, event programs, handbooks, bulletins, reports, etc.) for the purpose of conveying and/or documenting information regarding district activities and/or procedures.
Coordinates various activities (e.g. meetings, site in
service day activities, workshops, etc.) for the purpose of delivering services in conformance to established guidelines.
Maintains various records (confidential and non
confidential) for the purpose of ensuring documentation for future reference in accordance with administrative and legal requirements.
Monitors assigned activities and/or program components (e.g. education code, district requirements, employee contracts, component budgets, critical time lines, etc.) for the purpose of coordinating activities and ensuring compliance with established financial, legal and/or administrative requirements.
Orients personnel as may be required to department practices and/or procedures for the purpose of coordinating interdepartmental activities.
Presents information on administrative procedures, services, regulations, etc. for the purpose of training and orienting other personnel.
Processes documents and materials (e.g. schedules, billing claims, purchase orders, payroll records, work order agendas, mail, etc.) for the purpose of disseminating information to appropriate parties.
Researches various information (e.g. current practices, policies, education codes, etc.) for the purpose of providing information and/or recommendations and/or addressing a variety of administrative requirements.
Responds to inquiries from various internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among departments and/or providing direction as may be required.
Schedules various activities (e.g. meetings, travel arrangements, staff coverage, facilities usage, etc.) for the purpose of assisting in meeting staff needs and efficient utilization of personnel, equipment and facilities.
Supports assigned administrative personnel for the purpose of providing assistance with their administrative functions.
Maintains inventory of administrative office supplies for the purpose of ensuring availability of materials when needed.
REQUIREMENTS:
Must be able to pass a fingerprint and background clearance check
Must be able to obtain and maintain an Arizona driver’s license
Excellent personal relations and communication skills
May be required to work outside normal working hours
